The Administrative Assistant is responsible for supporting the work of the MIS Department.
Assists and represents as appropriate, in communicating with internal and external customers.
Manages a variety of special projects some of which may have organizational impact. Manages day-to-day activities, including typing, file maintenance, composing correspondence, ordering supplies, receiving visitors, incoming calls and mail, invoices, check requests, and monthly general ledger reconciliation.
Independently researches prioritize and follow up on multiple incoming issues and concerns addressed, including those of a sensitive and confidential nature; determines the appropriate course of action, referral, and response.
Supports the day-to-day activities to include scheduling and prioritizing work assignments; Serves as the primary point of initial contact on matters.
High School Diploma / GED, BA degree preferred
Ability to work well with all levels of internal management
Proven record of confidentiality at a high level is required
Demonstrate the ability to handle multiple tasks with little or no supervision
Ability to multi-task, proactively identify requirements and see them through to fulfillment
Must demonstrate proficiency in Microsoft Word, Excel, PowerPoint, Outlook and other database management programs necessary. Working knowledge of Internet and Intranet software is also necessary
Must demonstrate excellent written and oral communication skills, as well as strong organizational and analytical skills
Must demonstrate skill in typing, organizing resources, establishing priorities, and following office management procedures
Must be able to travel within New York City and Yonkers to coordinate and attend meetings, as required. Some lifting and loading of meeting materials and equipment are required