Company Overview: Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn.

Job Summary: The Administrative Assistant will provide clerical and administrative support to the Training, Performance Evaluation and Monitoring (PEM), and Diversity, Fairness, and Belonging (DFB) Departments.

Job Responsibilities:

General Responsibilities

• Coordinating schedules and calendars of events
• Sending and updating calendar invites for trainings and events and following up with attendees and their managers
• Managing and ordering inventory
• Processing and tracking invoices
• Creating and maintaining various reports for analysis and distribution.
• Assistance in providing structure and organization to special projects and programming
• Submission, collection, and distribution of mail
• Assisting with data entry projects into various databases

PEM Specific Responsibilities

• Responsible for the retrieval of monthly Critical Event forms, Restraint information and preparation of Quarterly Reports from the various programs
• Data and information retrieval from existing data systems, including the daily review of the IRMA system. In addition, serve as a backup to PEM functions related to the use of external and internal data entry and collection systems
• Responsible for updating and uploading related PEM manuals, policies, and protocols as they pertain to the agency, department or programs
• Recording and documentation of PEM related committees and staff meetings
• Assist in data collection, as needed on all programs
• Typing, scanning and tabulation of all agencies related surveys
• Assist in the filing and organization of investigative related documents
• Typing of reports, including confidential documents regarding Corrective Action and Monitoring Improvement Plans

Perform other duties and special projects assigned.

Qualifications:

• At least one-year Administrative Experience Preferred
• Proficiency in MS Office/Office 365
• Excellent writing and oral communication skills, good organizational skills.
• Ability to maintain strict confidentiality
• May require some local travel

Supervisory Responsibility

No

Work Environment: Hybrid work schedule with 2 remote workdays per week.

Position Type/Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday, 9 am to 5 pm. Occasional evening and weekend work may be required as job duties demand.

Travel (if required): Must be able to travel to various hubs and programs if needed.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all

employees and applicants for employment without unlawful discrimination as to an individual’s

perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender

identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or

veteran status in all employment decisions, including but not limited to recruitment, hiring,

compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer,

layoff and termination and all other terms and conditions of employment.

By signing below, I acknowledge that I have fully read and understand my expectation to meet the requirements, essential functions, and duties of the position and represent that I am capable of doing so in a satisfactory manner.

Employee Signature: ____________________________          Date: _________________