Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 72,000 individuals annually. We do this through 101 programs across 138 sites, throughout New York City and Westchester. Our strong belief and commitment to diversity is shown not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in New York City.

About the Role

The Administrator on Duty (AOD) is responsible for the oversight of the movement, staffing and general supervision on the campus.  In the absence of campus leadership, the AOD is the senior leader on the campus responsible for decision making, documentation and clear communication of information.

Essential Functions 

• Maintain communication with cottage staff and monitor staff and resident locations off/on grounds.
• Ensure effective communication of priority information to all necessary staff and shifts.  
• Obtain census information on each shift and record in the Communication logbook. 
• Maintain thorough and accurate records, files and correspondence; Complete necessary documentation (both hand-written and computer based/data entry) in a timely, accurate, complete, and legible manner. May include, but not limited to notations in the logbook, AOD location board, incident reports, sign-in sheets, and any other forms used or as directed by your supervisor.  
• Set and contribute to a safe, dignified, orderly atmosphere by enforcing program rules, policies, and procedures.  
• At all times model the appropriate dress, speech, and behavior for residents. This includes dressing professionally or in designated work uniforms/dress code if prescribed. 
• Maintain appropriate professional boundaries with adolescents and staff; Respond to all requests in a professional and courteous manner; Observe and adhere to adolescent confidentiality standards.  
• Maintain and promote a cooperative, harmonious, teamwork environment within the workplace. Maintain and promote an atmosphere of dignity and respect in line with the philosophy and policies of Rising Ground.  
• Follow the OOP/AWOL policy, ensuring missing person protocol and internal/external communications as delineated. 
• Follow overstayed home visit protocol, notifying family members and relevant staff of the child’s location/situation.
• Adhere to all protocols including High Risk protocol, missing persons, etc.

Monitor staffing on campus, verifying time & attendance and ensuring adequate coverage.

• Monitor staff sign in/out process and initial for verification.
• Ensure adequate staffing throughout the cottages, channeling staff where needed on their respective shifts or utilize the per-diem lists to call for additional support.

Provide leadership during crisis and ensure proper response, communication and documentation. 

• Respond to crisis situations providing leadership and direction to staff. This includes deploying staff as appropriate, helping to ensure medical/clinical support during/after restraints and reviewing written documentation of incidents when appropriate.
• Report all critical events or reportable incidents (as defined by policy) to the Program and Assistant Residential Director(s). Responsible for weekend 24-hr reporting to OCFS.

Primary liaison to police/fire and neighborhood/community residents.

• Answer telephones and follow through on requests/issues with accurate record keeping (logbooks).
• Respond to neighborhood and community calls/concerns as needed.
• Document all missing person’s report information in appropriate logbooks

 Organize and arrange all necessary transportation.

• Prioritize scheduled appointments and immediate needs for transportation of youth.
• Coordinate with Medical and Education departments to arrange for drivers and vehicles to ensure program needs are met.
• Utilize proper vehicle logs to provide oversight of vehicle use, cleanliness and damage.   

 Interoffice Mail Hub

• Receive, sort and distribute mail to different departments, ensuring efficient communication.
• Organizing incoming and outgoing mail and ensuring prompt delivery to the intended recipients. 

Supervised Independent Living Program Support

• Provide on-call support for the Supervised Independent Living Program (SILP) as needed, ensuring the well-being of residents and addressing any immediate issues or concerns.
• Document all activities, incidents, and events related to the Supervised Independent Living Program during the on-call shift, ensuring accurate and comprehensive records.
• Collaborate with SILP staff to address resident needs, enforce program guidelines, and support the overall objectives of the program.
• Assist with coordinating emergency responses and follow-up actions related to SILP as required.
• Review and report on the effectiveness of SILP procedures, making recommendations for improvements as necessary.

• A high school diploma is required, and a bachelor’s degree is preferred
• At least 3+ years of working in a Residential Treatment Center
• A safe driving record as determined by NYS Department of Motor Vehicles. 
• Developed verbal, written and interpersonal communications skills.
• Flexibility with changing priorities and ability to successfully manage multiple projects.
• Strong time-management, organizational skills, and attention to detail

Physical Demands 

• Must successfully complete Therapeutic Crises Intervention Training (TCI), including the physical portion.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Supervisory Responsibility

Yes/No

Work Environment:

Residential Treatment Center/Office/Campus

Position Type/Expected Hours of Work:
This is a full-time position in a 24/7 program.  The AOD shift is 3-11pm. 

Additional Requirements:

• Authorized to work in the U.S.
• Ability to work in-person in New York City (NY) for at least 3 days or more per week.
• Ability to travel to other Rising Ground sites (if required)

Professional Practice

• Arrive at work on time, respecting other shift workers and programmatic needs.
• At all times, model the appropriate dress, speech and behavior for residents. This includes dressing professionally or in designated work uniforms/dress code if prescribed.
• Professionally representing the agency when speaking with parents, community members or other stakeholders.
• Maintain appropriate professional boundaries with adolescents and staff; Respond to all requests in a professional and courteous manner.
• Respect the privacy of all individuals and maintain client confidentiality as prescribed by law and in Agency policies.
• Assume the expected role on the treatment team and maintain collaborative relations with members.
• Maintain and promote a cooperative, harmonious, teamwork environment within the workplace. Maintain and promote an atmosphere of dignity and respect in line with the philosophy and policies of Rising Ground.  
• Become knowledgeable of all RTC policies and procedures; modeling, training and actively supervising the use of each.
• Attend all mandatory or recommended staff development workshops/trainings.
• Show organizational commitment which includes understanding and actively supporting the mission, policies and procedures protecting the integrity of the Agency.

Our Commitment to Diversity, Fairness, and Belonging

Rising Ground is comprised of unique and valued individuals who together make the organization effective in assisting the children, adults and families who come to us for support. We believe that only when all employees contribute fully as their true selves can Rising Ground's true strength, vision, and values come to fruition. We recognize the ubiquitous social biases and structures that impact and shape the experiences of all people, including our own staff and people supported. Among the many biases present in our society that shape our personal and professional experiences race, gender, sexual orientation, and gender expression are all factors that can present hurdles. As such, Rising Ground is committed to being an anti-racist and inclusive organization that will actively strive to overcome both systemic and interpersonal biases that perpetuate oppression.

Equal Employment Opportunity Statement

It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all

employees and applicants for employment without unlawful discrimination as to an individual’s

perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender

identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or

veteran status in all employment decisions, including but not limited to recruitment, hiring,

compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.